The PowerPoint Online Guide: How to Make and Present Slideshows Anywhere

Over the previous thirty years, PowerPoint has transform synonymous with displays. Give a speech, provide a brand new product, percentage price range in a board assembly—all are normally performed with a PowerPoint presentation. That’s simple sufficient should you’re presenting out of your computer and have Microsoft Office put in.

Or it may be way more tricky. You may want to e-mail your slide deck to the development organizer—and hope they’ve the similar model of PowerPoint put in. Or it’s possible you’ll raise your PowerPoint record round on a flash pressure to open it at the presentation pc. Neither are nice answers, particularly for all of the instances you want to make a last-minute exchange to your slides or should you don’t normally use Microsoft Office.

PowerPoint Online is the opposite you want. Here’s the entirety you want to use PowerPoint free of charge on-line, the place you’ll edit and provide your slides from anyplace.

A Quick Guide to Office Online

Office Online

It begins with Office Online. Launched in 2010 as Office Web Apps, Office Online nowadays comprises simplified, unfastened variations of Microsoft Office’s most well liked apps: Word, Excel, PowerPoint, and OneNote.

If you’ve ever used the iPad or Android pill variations of Office, Office Online will really feel immediately acquainted. The fundamentals are the similar. Each Office Online app comprises an Office-style toolbar with Home, Insert, Design, and different tabs to prepare core enhancing gear. Office Online apps don’t come with all in their Windows options. They come with as an alternative a centered set of enhancing gear that, for many paperwork, spreadsheets, and displays, are all you want.

The giant distinction is that the apps are on-line. Instead of emailing information again and forth, or syncing adjustments by way of OneForce or Dropbox then sending messages to colleagues when one thing’s completed, adjustments occur robotically in Office Online. Your staff can open information on the identical time, make adjustments or upload feedback, and Office will save and sync it to your whole OneForce accounts robotically. Office Online apps additionally paintings in all places. Open any browser, cross to Office.com, and your paintings is in a position to pick out up the place you left off.

Office Online is unfastened for private use—log into Office.com with a Microsoft account and replenish OneForce’s unfastened 5GB of garage with your whole Office information. A industry model is incorporated with Office 365 for industry and endeavor accounts as neatly.

The fundamentals are the similar. If you’ve used PowerPoint earlier than, you’ll really feel at house in PowerPoint on-line. Here are the issues to be mindful, the ideas to will let you paintings successfully on your browser, and techniques to paintings round Office Online’s boundaries.

→ For your quantity crunching wishes, take a look at our Excel Online Guide to be informed the entirety you want about Microsoft’s unfastened Excel.

A Quick PowerPoint Online Tour

PowerPoint Template

Start a brand new presentastion from a template

Ready to make a brand new presentation? Open PowerPoint Online at workplace.reside.com/get started/PowerPoint.aspx, and check in together with your Microsoft account (together with Outlook.com, Xbox Live, and Office 365 accounts). You’ll then see the Office template picker with most of the presentation templates from desktop PowerPoint—together with your not too long ago opened displays at the left sidebar.

PowerPoint Online Editor

You’ll in finding maximum of PowerPoint’s options in ribbon tabs

Select a template or open an present presentation to open it in PowerPoint Online. With a an identical design to fresh variations of PowerPoint for Mac and Windows, you’ll in finding the core textual content and design gear at the primary Home tab, choices to upload photographs and embedded movies and tables within the Insert tab, slide and template choices within the Design tab, animations within the Transitions and Animations tab, and so on. If you’ll’t in finding the characteristic you want, kind what you want within the Tell me what you wish to have to do field to seek thru PowerPoint’s options and documentation.

Need to edit an image or tweak a SmartArt graph? Select it, and a brand new Format tab will seem with further gear as in desktop PowerPoint.

PowerPoint in-line editor

You won’t want to glance during the toolbars for gear, despite the fact that. Select textual content in a slide and PowerPoint presentations fast formatting choices in a pop-over to exchange the font, colour, and extra. Or right-click on maximum different components to in finding their fast enhancing choices. You can then double-click at the toolbar to conceal it and build up your workspace, should you’d like, depending at the popover gear to paintings sooner.

You too can accelerate your paintings with keyboard shortcuts. Standard formatting shortcuts—together with Ctrl+B or CMD+B for daring textual content, or Ctrl+I or CMD+I for italics—paintings in PowerPoint Online. There also are any other to hand PowerPoint Online keyboard shortcuts to accelerate enhancing:

  • Add a brand new slide: Ctrl+M or CMD+M
  • Move slides up or down: Ctrl+arrow or CMD+arrow
  • Add a remark: Alt+N
  • Go to subsequent slide in Slideshow view: N
  • Go to earlier slide in Slideshow view: P
  • Go to a particular slide in Slideshow view: G, then kind slide quantity
  • Exit Slideshow view: Esc

Check Microsoft PowerPoint Online keyboard shortcut listing for extra main points.

How to Add Presentations to PowerPoint Online

PowerPoint Online Dropbox

You can open PowerPoint information from Dropbox and edit them on-line, too

PowerPoint Online is a part of Microsoft’s OneForce record garage. Open a PowerPoint record in OneForce, and it’ll first display a preview with the choice to edit it on-line.

But strangely, PowerPoint Online additionally works with Dropbox. That provides you with differently to open your displays on-line. You can save your displays to both OneForce or Dropbox, and then whilst you open PowerPoint Online, you’ll seek thru your displays from each products and services. Either means, any exchange you are making will robotically be stored to the unique record.

The Dropbox integration solely works for more moderen .pptx information. To open .ppt information, obtain them first, then add them to PowerPoint Online or OneForce. When you open them there, PowerPoint will robotically keep a copy then convert the presentation to the brand new layout so you’ll edit it on-line.

Or, you probably have a PowerPoint record to your pc, open PowerPoint Online first, click on the Upload a Presentation button, then make a selection your presentation to add it to OneForce and open it for enhancing in PowerPoint Online on the identical time.

How to Collaborate on PowerPoint Presentations

Share PowerPoint Online presentation

You can percentage your presentation privately or with any individual on-line

Want any individual else to proofread your slides, or upload their analysis to a staff presentation? That’s simple in PowerPoint Online. From your presentation, click on the Share button within the most sensible correct toolbar.

The default choice is to e-mail an invitation hyperlink at the side of a message to your collaborators. You can make a choice to make the presentation editable or view solely and can require a Microsoft account or now not.

PowerPoint see collaborators

PowerPoint marks the segment recently being edited

Or, you’ll replica a percentage hyperlink to ship to any individual or percentage publicly on-line should you’d like. Select the Get a hyperlink tab to replica a hyperlink to your presentation—once more, as a view-only presentation or with permission to edit. Here, if you are making an enhancing hyperlink, any individual can tweak the presentation with out signing into an account.

PowerPoint Online will display an icon beside the slide your collaborator is recently enhancing and will mark the segment they’re running on in the similar colour. You can’t see the precise adjustments they make whilst they’re enhancing—adjustments take a couple of seconds to sync—so it’s highest now not to edit the similar slide others are enhancing on the identical time.

Want to chat together with your collaborators? As lengthy as everybody has a Skype account, you’ll open a Skype sidebar and communicate with them on your PowerPoint presentation.

What’s Not In PowerPoint Online?

PowerPoint Online Fonts

The core enhancing options are all right here. You can upload and edit textual content, footage, shapes, and SmartArt in PowerPoint on-line, upload core transitions and animations to slides and components, and provide your presentation all from PowerPoint Online.

One of the principle variations from PowerPoint’s desktop apps are the embedding choices. In desktop variations of PowerPoint, you’ll embed video and audio out of your pc, at the side of knowledge from different Office apps and macros. In PowerPoint Online, you’ll embed on-line movies from YouTube—at the side of graphs and knowledge from PowerBI and different add-ins within the Office Add-ins pane.

Animations also are extra restricted in PowerPoint Online. It comprises solely eight transitions, together with Fade and Push, with animations that don’t require graphics acceleration. If you upload a presentation that makes use of different animations from PowerPoint for Windows or Mac, you’ll want to make a selection others or provide with out animations.

Fonts are every other core distinction. PowerPoint Online comprises 18 fonts, together with Arial, Comic Sans, Courier New, Garamond, Georgia, Rockwell, Tahoma, Times New Roman, and Verdana. You can’t set up third celebration fonts or make a choice fonts you could have put in to your pc.

So, to be sure that your PowerPoint displays glance nice in all places, keep on with the fonts incorporated with PowerPoint Online. That’s simple as they’re the one choices in PowerPoint Online, however should you use every other PowerPoint app, check out the usage of the Web fonts as they’re principally fonts that paintings in all places.

If you add a presentation that makes use of a font now not incorporated in PowerPoint Online, you’ll nonetheless view the textual content in the right kind font in PowerPoint Online to your pc or every other pc with that font put in. If you don’t have the font put in, PowerPoint Online will substitute that font with every other an identical font.

Beyond that, despite the fact that, PowerPoint Online is strangely full-featured. It comprises the entirety you want for making and appearing displays on-line—so long as you don’t want to use customized fonts, embed non-YouTube movies, or construct complicated animations.

How to Present PowerPoint Presentations From Your Browser

Start presenting in PowerPoint Online

Start presenting anytime from the button within the backside correct nook

Once you’ve completed growing your presentation, it’s time to provide it. That’s as simple in PowerPoint Online as within the desktop apps. You can get started the slideshow from the slide you’re recently enhancing by way of the Slide View button within the decrease right-hand nook. Or, click on the View tab and make a selection to get started the slideshow from the start or present slide.

PowerPoint full-screen controls

Click anyplace to advance to the following slide

PowerPoint Online will transfer your browser to a full-screen preview mode. Click anyplace at the display to cross to the following slide, or faucet your correct and left arrows to your keyboard to navigate between slides. When completed, click on once more on the finish of the presentation or press the Esc key to go out the slideshow and transfer again to the windowed editor mode.

PowerPoint additionally comprises controls at the decrease left of the slideshow view, at the side of choices within the right-click menu to transfer slides or soar to a particular slide.

Slide Notes in PowerPoint Online

You can view slide notes on every other track with a 2d window

PowerPoint Online doesn’t come with presenter view to display lecture notes on one display whilst presenting your presentation on every other—however there’s a workaround. While you’re giving your presentation full-screen, your browser with the unique PowerPoint Online tab received’t display your slide content material (Chrome hides the unique window; Safari presentations a Exit Full Screen placeholder). Instead, you’ll open a brand new tab or window and open your presentation there as neatly.

When you turn slides, transfer your mouse to your projection display and click on to advance—then transfer your mouse again to your computer’s display and make a selection the following slide on your different PowerPoint Online window. Another choice is to open your presentation in PowerPoint’s cellular apps and use your telephone or pill to view lecture notes whilst presenting out of your computer.

How to Convert PowerPoint Presentations Online

convert file to pptx in PowerPoint Online

PowerPoint Online—not like PowerPoint for Windows or Mac—can solely open .pptx presentation information made with a more moderen model of PowerPoint. If you open an older .ppt record or a .odp presentation from every other app, PowerPoint Online can convert the record to .pptx at the fly so you’ll edit the presentation.

But while you’ve opened the presentation, you’ll export it in 3 codecs: PowerPoint, ODP (used with OpenOffice), or PDF. Click the File tab within the toolbar to open the core PowerPoint menu, make a selection Download As, then make a choice the record layout you wish to have. PowerPoint Online will convert your presentation and reserve it to your pc as a way to percentage the unique record with others.

The most suitable choice is to percentage the PowerPoint presentation immediately in PowerPoint Online—but if you want a conventional presentation record, that’s a to hand means to get it.

How to Save All Your Presentations to PowerPoint Online

Zapier Gmail presentation

Zapier can watch your e-mail account for displays…

There’s one trick to make PowerPoint Online the presentation app that’s at all times in a position when you want it’s: Save your whole displays to OneForce or Dropbox. That means, on every occasion you want to provide one thing, it’ll be a couple of clicks away within PowerPoint Online.

If you already use OneForce or Dropbox to sync your information, you’re midway there. Save each and every new presentation there, each and every time. Whenever any individual sends you a presentation, reserve it there additionally.

App automation device Zapier can do this for you robotically. One of the commonest techniques to percentage displays is thru e-mail—so Zapier can watch your Gmail or IMAP-powered e-mail account for brand new presentation information. With Gmail, you’ll come with a seek to look ahead to presentation information. Use has:presentation to look ahead to any presentation—despite the fact that observe that this may increasingly additionally come with Google Slides displays which received’t paintings with PowerPoint Online. Or, use filename:pptx OR filename:ppt to look ahead to all PowerPoint attachments.

With IMAP e-mail—or another app the place colleagues would possibly ship you displays—upload a Filter step to your Zap to watch the filename for .pptx or .ppt extensions.

Zapier copy file to OneDrive

…then replica them to OneForce or Dropbox so you’ll open them in PowerPoint Online anytime.

Then, Zapier can save the presentation record to on-line garage to open and edit it in PowerPoint Online. The most simple is OneForce because it’s PowerPoint Online’s core garage, despite the fact that you should use Dropbox as an alternative because it solely takes a couple of further clicks to open your displays there.

You can save the presentation in any folder, and upload a custom designed record title should you’d like. Then make a selection the attachment from Gmail or your IMAP e-mail and have Zapier replica that record to OneForce or Dropbox. Next time you want to provide one thing any individual emailed you, don’t open your e-mail app—as an alternative, open PowerPoint Online and open the presentation there immediately.

Ready to save any presentation you get emailed to PowerPoint Online? These Zaps will will let you get began in a couple of clicks—take into account to arrange your seek or clear out to watch just for PowerPoint information:


That’s PowerPoint Online. It’s a to hand means to tweak and provide your presentation, even supposing you don’t have a duplicate of PowerPoint put in. And it simply could be the brand new presentation app you want for a extra centered, unfastened means to make displays anyplace.

Need extra presentation guidelines and gear? Check out those different Zapier guides:

  • Want a special presentation app? Check out our roundup of the most productive PowerPoint possible choices for a dozen new techniques to provide your concepts.
  • Can’t determine what to say? Here are guidelines to make each and every phrase rely and nail your subsequent presentation.
  • Once you’ve made a slide deck, listed below are the most productive techniques to percentage your presentation on-line.
  • Then, get in a position to provide it with those 5 guidelines to triumph over the worry of public talking.

Auditorium photograph by way of Nathan Dumlao by way of Unsplash.

Author: Apple Glory

After this article was published, Apple told Dave Choffnes that his iPhone app, designed to detect net neutrality violations, will be allowed in the iTunes App Store. According to Choffnes, Apple contacted him and explained that the company has to deal with many apps that don't do the things they