The Google Tasks Guide—Everything You Need to Build a Productive, Simple To-Do List Workflow

It’s the most straightforward to-do listing app, hidden at the back of a button in Gmail and Google Calendar. And but, Google Tasks is one of the preferred to-do lists thank you partly to that simplicity. You do not all the time want a complete venture control gadget to stay monitor together with your paintings. Sometimes, one thing more practical is healthier.

Imagine a paper to-do listing with a tick list of items you want to do. Perhaps you would indent some duties which are a part of a better job; perhaps you would scribble a fast word underneath a job with extra main points, or write a due date beside essential duties.

Now digitize that straightforward to-do listing, and you have Google Tasks.

Google Tasks used to be so elementary that for years it lived with an out of date design, hidden underneath a menu in Gmail. No longer. The new Google Tasks continues to be one of essentially the most elementary to-do listing apps—simplest now, with options and a design you’ll be able to need to use.

How to Get the New Google Tasks

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There’s a bonus hidden app within your new Gmail: Google Tasks.

The new Google Tasks comes as a bonus with the brand new Gmail design—which you’ll get lately if you have not switched already. Open gmail.com, click on the Settings equipment close to the highest proper nook, and make a choice Try the New Gmail. Along with a new design, the brand new Gmail allows you to preview attachments, view appointments for your inbox, snooze e mail, and extra.

→ Learn extra in our Everything You Need to Know About the New Gmail information.

Along with that comes the brand new Google Tasks. In the brand new Gmail sidebar that permits you to view Google Calendar occasions, Google Keep notes, and third birthday celebration add-ons is a blue button for Google Tasks. Click that, and after a temporary animation you’ll be able to get a new Google Tasks account.

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It’s nonetheless in Google Calendar, too—although for now with the unique elementary Google Tasks design. Click the Tasks calendar within the My calendars listing at the left sidebar to display the Google Tasks sidebar. That additionally displays any scheduled duties on its due date in the primary calendar.

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And, in the end, Google Tasks is on cellular, with full-featured iOS and Android apps. Even if you do not use Gmail, the ones apps can nonetheless be a nice easy productive device.

Add Tasks to Google Tasks

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But first, let’s get duties added to Google Tasks. Open Google Tasks within the Gmail sidebar, click on the Add a job box within the best, and kind for your job. Press your input key to save the duty and you’ll straight away kind in some other job. Need to edit a job? Click on it to make a choice or edit textual content proper within the listing.

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Or you’ll upload extra main points to duties from their Edit view. Press Shift+Enter when saving a job to see its edit view—or click on the pencil button beside the duty. There, you’ll upload a description, due date, or subtasks to the duty. You too can upload it to a other listing—extra on that later.

You will be unable to upload lots of main points, however it’s sufficient to keep on best of your duties.

Add Gmail Emails to Your To-Do List

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Aside from its simplicity, Google Tasks’ very best characteristic is its deep integration with Gmail. Your inbox is not the most productive to-do listing—so Google Tasks will give you someplace to listing the ones vital messages that want a answer or motion for your section.

The absolute best choice could also be essentially the most a laugh. Drag an e mail from anyplace in Gmail to the Google Tasks sidebar to straight away flip it into a job. It’ll stay the e-mail’s topic as the duty title, with a hyperlink to the e-mail beneath. You can then archive or transfer the message and nonetheless open it simply from the Google Tasks hyperlink.

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Or, whilst studying an e mail, click on the three dot menu and make a choice Add to Tasks to flip the e-mail into a job with out dragging. There’s a keyboard shortcut too: Shift+t will upload the e-mail you might be studying to Google Tasks.

Organize Google Tasks With Lists & Drag-and-Drop

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Much like a paper to-do listing, essentially the most direct method to use Google Tasks is to jot down basic items you want to do and take a look at them off as they are finished. But if you happen to’d fairly plan, rearranging your duties into the order you will have to whole them, you’ll do this too. Just click on on a job and drag it to the order you wish to have. Move a job with subtasks? Just drag to transfer the entire set in combination. Or, if making a decision a subtask will have to be its personal job, drag it out and it is going to develop into a standalone job.

Keyboard shortcuts paintings right here too: Select a job, then press alt+ or to transfer the duty round.

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Need to see what wishes completed first? Click the three-dot menu and make a choice Sort through Date to workforce your duties through their due date, with the duties due soonest on the best. Open the menu once more and make a choice My Order to get the duties again within the order you dragged-and-dropped them.

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There’s one extra method to type duties: Lists. When you first open the brand new Google Tasks, it’s going to get started a new My Tasks listing and put your entire older duties in a listing together with your title. Click the My Tasks (or different listing title) button within the best of Google Tasks to make a choice the listing you wish to have or upload some other.

To transfer duties to a other listing, open their edit view and make a choice the listing you wish to have.

Manage Google Tasks with Keyboard Shortcuts

It’s a laugh to drag emails over to Google Tasks and transfer your subtasks round, however the quickest method to set up Google Tasks is together with your keyboard. Here’s a listing of essentially the most helpful shortcuts for reference—or you’ll in finding them anytime in Google Tasks through urgent Ctrl+/ on Windows or Command+/ on Mac:

  • Open Google Tasks: g+okay
  • Switch between Google Tasks and Gmail: Ctrl+Alt+, on Windows or CMD+Alt+, on Mac
  • Add Gmail e mail dialog to Google Tasks: Shift+t
  • Add new job: input
  • Complete job: area
  • Move job up or down: alt+ or alt+
  • Indent or un-indent job: Ctrl+[ or Ctrl+] on Windows or Command+[ on Mac
  • Exit main points mode: Esc

Use Google Tasks Apps to Manage Tasks at the Go

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Your telephone could be the most convenient position to stay a to-do listing, since you most likely all the time have it on you. Google Tasks’ new cellular apps are ideal for that.

Install Google Tasks for your iOS or Android software, and if you happen to’ve already signed into some other Google apps together with your Google account, Google Tasks will pull for your to-do lists routinely. It works a lot the similar as in Gmail. Tap the Add a new job button to kind in a job, then faucet the duty to upload a due date, description, or subtasks. Then tap-and-drag duties to prepare them as you need.

The menu within the decrease left nook of the app allows you to transfer between job lists or upload new ones. And, very best of all, it allows you to transfer between Google accounts. If you’ve a G Suite account for paintings in conjunction with a non-public Gmail account, faucet your avatar within the Google Tasks app to transfer between your paintings and private to-do lists.

As with maximum different cellular to-do listing apps, Google Tasks can notify you when duties are due. You’ll by no means put out of your mind your vital duties even supposing you do not open Gmail.

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There’s extra, too. Google has a Google Tasks Chrome extension, albeit with Google Tasks’ older design, so you’ll upload duties from any web site.

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Or, if you happen to’d fairly open Google Tasks in its personal tab, Google has a handful of internet apps with older designs for a elementary method to set up Google Tasks. There’s the full-featured Google Tasks app that comes with a sidebar with your entire lists, and the elementary Google Tasks that appears extra just like the Google Tasks Chrome extension. Or, on cellular, the undeniable textual content Google Tasks is a easy method to view your duties anyplace—even on a Kindle’s browser.

Automate Google Tasks

Google Tasks is a easy to-do listing—however with lists, subtasks, and cellular notifications, it has the fundamentals you want to keep productive and stay monitor of your maximum vital issues you want to do. And with app automation device Zapier, you’ll do much more with Google Tasks. Zapier’s Google Tasks integrations can upload new duties and replace current ones routinely—or create new lists and fill them with duties as a very simple method to get started tasks. Or, Zapier can watch your Google Tasks lists for brand spanking new or finished duties and get started workflows round your duties.

Explore one of the most maximum in style Google Tasks integrations—or listed here are some concepts to let you get began:

Move Tasks Between Apps

Create Tasks From Other Apps

Automate Your Email Tasks


Simplify Your To-Dos With Google Tasks

Sometimes a more practical device is what it takes to stay you productive. If you sought after a more practical, back-to-basics to-do listing app or want it’s essential get your duties from your inbox and into one thing extra manageable, the brand new Google Tasks is a higher device than ever to deal with it.

And with a little bit of listing group and automation, you’ll flip it into the device that tracks the whole thing you want to do.

→ See how Google Tasks stacks up to different apps in our roundup of the 40 Best To-Do List Apps.

Author: Apple Glory

After this article was published, Apple told Dave Choffnes that his iPhone app, designed to detect net neutrality violations, will be allowed in the iTunes App Store. According to Choffnes, Apple contacted him and explained that the company has to deal with many apps that don't do the things they